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So get in the habit of using the "Save As" dialogue box to file your document as well as name it, putting it in the right place in the first place.
Within an office, this is typically accomplished by using a file server or network attached storage device (NAS).
So if the document is a letter to a customer reminding him that payment is overdue, call it something like "overdue_20180115"; rather than something like “letter”.
How will you know who the letter is to without opening it?
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Create other folders within these main folders as need arises.